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Emergency Procedures

Always follow instructions of authorities and use good judgment in the absence of instruction. Click to view a poster of this information.

NOTE: Responses for the Health System may vary; follow procedures in your Red Book.

Emergency Procedures

Bomb Threat

  • Remain calm and attempt to keep the caller on the line as long as possible to gather as much information as possible.
  • Write down the caller's phone number; note any distinctive qualities about the caller's voice or background noise.
  • Attempt to obtain information on the description, location, and time/method of detonation of the device.
  • Call 911 as soon as the call has ended.

Earthquake

  • If inside, stay there. Shelter in place - drop, cover, and hold on.
  • If there is nothing to hide under, crouch near an interior wall and cover head.
  • If outside, stay outside and move away from buildings, street lights, and utility wires.
  • Only evacuate if additional hazards threaten your safety.
  • Call 911 to report injuries, fire, gas leaks, debris, etc.

Fire/Explosion

  • Activate nearest fire alarm.
  • Evacuate; if smoke is present, stay low to the floor.
  • Watch out for falling debris; take cover and protect head.
  • If you become trapped, tap on a wall or pipe to alert rescuers.
  • Call 911 when safe to do so.

Hazardous Materials Release

  • Move away from the site of the hazard to a safe location.
  • Call 911.
  • Call Environmental Health & Safety at 434-982-4911.
  • Alert others to stay clear of the area.
  • Notify emergency personnel if you have been exposed or have information about the release.

Infrastructure Outage Contacts

  • Voice Communications: 434-924-8600.
  • Computer Systems: 434-924-4357.
  • Water, power, heating, or cooling: 434-924-1777.

Medical Emergency

  • If illness or injury is serious, do not move the person.
  • Call 911.
  • If appropriate and available, get someone trained in CPR to help and get an AED.
  • Send someone to meet emergency personnel outside and direct them to the person's location.

Severe Weather

  • A WATCH means weather conditions are favorable for the development of hazardous weather.
  • A WARNING means hazardous weather is happening or imminent.
  • Seek shelter immediately; go to internal, lowest area of safety away from windows.
  • If instructed to evacuate, follow evacuation procedures.

Suspicious Object

  • Do not touch or disturb object.
  • Call 911.
  • Prepare to evacuate if instructed.

Suspicious Person

  • Do not confront, stop, or apprehend the person.
  • Note the person's description and suspicious activity.
  • Call 911.
  • Provide details on the person and his/her direction of travel.

Tornado

  • Seek shelter immediately; go to internal, lowest area of safety away from windows.
  • Close all doors, including main corridors.
  • Crouch near the floor or under heavy, well-supported objects and cover head.
  • If outside, move inside a sturdy structure or lie down in a low area such as a ditch and cover your head.
  • Call 911 to report injuries, fire, gas leaks, debris, etc.

Violent Incident

  • RUN: Evacuate if a safe route is available.
    • Call 911 when safe to do so.
  • HIDE: If it is unsafe to escape, hide in an area out of view.
    • Lock the door and block entry; stay behind solid objects away from door.
    • Turn off lights and computers; silence cell phones.
  • FIGHT: Prepare to defend yourself if necessary.

General Evacuation Guidelines

  • Leave using the nearest exit, or alternative if nearest exit is blocked.
  • Never use an elevator.
  • Take personal belongings (go-bag, keys, purse, wallet, cell phone, coat), but do not delay your exit to retrieve items.
  • Follow procedures to secure hazardous materials or equipment before leaving. 
  • If unable to exit, move to designated areas of refuge.
  • Once outside, go to the designated assembly area.
  • Do not reenter until instructed by authorities.

General Shelter in Place Guidelines

  • Evaluate the situation and choose the most appropriate shelter location, for example:
    • Severe weather: go to internal, lowest area of safety away from windows.
    • Violence: lock the door and block entry; stay behind solid objects away from door.
  • Follow procedures to secure hazardous materials or equipment before leaving.
  • Move to the shelter, taking your go-bag.
  • Remain sheltered until instructed it is safe to leave.
  • Monitor media and the UVA Emergency Page for the latest information.