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Winter Weather Emergencies

Winter comes with the potential for ice and snow to impact the University’s operating schedule. Here is what you need to know about how UVA makes inclement weather decisions, and how to stay informed if classes are delayed or cancelled.

How does UVA decide?  Before every inclement weather event, a team of University officials closely monitors developing weather conditions and assesses the University’s ability to respond. The team reviews the expected impact on the University’s infrastructure and facilities and the accessibility of parking lots, sidewalks, streets, and Grounds in general. If there is a schedule change, the University announces the change as early as possible to give you time to plan.

How can you learn about schedule changes?  When the University or Medical Center modifies the academic schedule or health care operations, this information is made public in many ways: email, phone hotlines (434-243-7669 or 434-924-7669), radio, television, and on social media at:  

How do employees know their emergency reporting status?  Even when classes are cancelled, many core University services remain open, such as patient care, University Police, Facility and IT operations, food services, and access to recreational facilities and libraries. So that only those employees essential to critical services report to work when UVA is closed or on modified schedule, UVA  assigns an emergency event status to all employees: “designated” or “non-designated.”

Academic Division employees can check their emergency event status on the UVA Human Resources site by clicking the “Self Service” tab and selecting “My Information.”

--Designated Academic Division employees should report as directed by their supervisor.

--Academic Division employees who work in UVAMC or UPG clinics should check with their manager regarding early closure or delayed openings if times are different from the Academic Division.

--Designated Medical Center employees should refer to HR Policy 510, Emergency Event Declaration. Employees should know their emergency reporting status and understand their responsibilities. If they have any questions, they should talk to their supervisor.

What else do I need to know? Charlottesville receives its fair share of ice, snow, and freezing cold temperatures. Be prepared for inconveniences of short-term power loss by investing in a phone battery pack. Keep an emergency go-bag with water, medications, emergency contacts and food. Be comfortable outdoors by wearing boots, gloves, and winter coats, even in your car in case you break down.  Remember what the Norweigans say, "There is no bad weather, just bad clothes."